The journey basics
Provide the passenger count, indicative dates, preferred departure points and destination. If one or two days of flexibility are possible, state that from the outset because it can materially broaden the options.
- adult and child numbers
- departure point and destination
- fixed or flexible dates
- purpose of the journey
Group composition and names
The group structure is usually sufficient for the initial review. Passenger names are handled later according to the conditions and deadline of the selected option.
Do not send travel documents through the initial web form. A secure transfer method is agreed during the follow-up.
Baggage, equipment and transfers
Sports equipment, instruments, bicycles or technical equipment may affect the airline and routing. State the approximate number, dimensions or type of items.
If transfers, accommodation or several departure points are required, include them in the overall brief.
- checked and cabin baggage
- special equipment
- assistance requirements
- transfers and accommodation
Approval and administration
Tell us who approves the proposal, the indicative budget framework and which invoicing documents the organisation needs. Exact group terms, deadlines and payments are confirmed only for the selected option.